 "AZBridal_Jan")
THIS PAGE IS ALWAYS BEING UPDATED WITH THE MOST RECENT INFORMATION. PLEASE CHECK BACK PERIODICALLY AND IN THE WEEKS LEADING UP TO THE SHOW.
January 2022 COVID-19 Protocols/Updates: At this time the CDC recommends all persons indoors wear masks regardless of vaccination status.
Last updated: October 14, 2021
Show Information
Saturday, January 8, 2022 9am - 3pm
Sunday, January 9, 2022 9am - 3pm
January 2022 Floor Plan - Last updated 10/15/21
Phoenix Convention Center - SOUTH Building
33 South 3rd Street
Phoenix, AZ 85004
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Rules and Regulations
2. Do not cover up Fire Extinguishers.
3. Sound pressure levels must be below 85 decibels, as measured at any edge of your booth. All speakers must be at the back
of your booth, facing forward. No sub-woofers and no microphones.
4. No cooking demonstrations.
5. Balloons must be air-filled only (no helium).
6. Exhibitors must remain within the paid footprint of their booth while advertising their products/services. Anyone caught "selling" outside their designated booth space will not be receiving the Bride List.
7. Any cosmetic companies performing procedures need to submit proof medical licensing and a copy of the waiver they will be proving to customers onsite for Show Management approval before move in.
8. Flooring is required to cover your booth display to present a finished and professional display.
9. Hand written signs are not permitted. All signage in your booth must be professional and clearly legible.
10. Your booth must be manned during show hours so as to be able to answer attendees questions about your business.
11. No flame candles / live flames or incense are permitted within your booth space/display.
12. Moving in of any display materials during show hours is NOT PERMITED. All displays must be completed by 8:30am before show open each day.
EXHIBIT LIKE A PRO
CLICK HERE to learn our tips on how to make the most out of your show experience and build your business so you can keep business coming in show after show.
Show Decorator
We partner with Modern Expo as our show decorator. They offer a variety of options such as carpet, furniture, and even booth rentals. Modern Expo can also help you with shipping and logistics!
Modern Expo Exhibitor Manual
Discount order Deadline: December 17, 2021
Phoenix Convention Centre Venue Guide
Please CLICK HERE for the venue guide. Here you will find electrical information, vehicle display information, fire procedures and more.
Electrical
Show Management does not supply booths with electrical services.
Electrical orders are done through the Phoenix Convention Center / Commonwealth Expo Electric.
Exhibitor Electrical Order Form AZWS22
Discount Deadline: December 23, 2021
Phone 602.253.5881
Email: Stacey Brockman SBrockman@commonwealthelectric.com or expo@commonwealthelectric.com
Internet
Please click here to purchase internet for your booth.
Internet is provided through
Smart City Wireless Services
1.602.252.1770
LOADING DOCK ACCESS
You must enter through the East Garage either off of E Jefferson St (East bound) or Washington Street (West bound), both are one way streets. South 5th Street will be closed to through traffic on Saturday, June 5th for Exhibitor move in and during move out hours on June 6th. Once in the East Parking garage, you will be directed by Signage to drive through the ground floor (Westward) towards the convention center loading docks across the street from South 5th St. and into an available unloading space or slip (for large rentals/trailers/box trucks) appointed to you by the PHX Police Officers/Security on the street.
*It is highly recommended that you cart your booth materials from your car if you do not need a dock. You can park in the East Garage and unload from there, walking over your materials.
Please remove your items quickly and place in your booth, grab an exhibitor badge, and then move your vehicle into the East Parking Garage or the South of Jefferson Parking Garage on 3rd Street. Please note large vehicles cannot be accommodated here.
Move In
Friday, January 7, 2022 9:00am - 5:00pm
Saturday, January 8, 2022 7:00am - 8:15am
ALL EXHIBIT SPACES MUST BE COMPLETELY SET UP BY 8:15AM ON SATURDAY, JANUARY 8.
ANY EXHIBITOR CAUGHT BRINGING IN MATERIALS DURING SHOW HOURS WILL NOT RECEIVE THE ATTENDEE LIST.
Location – Loading Dock F & Dock G
South Building, Phoenix Convention Center
Loading Dock Entrance on Fifth Street
If you are in room 1, you can use the "pull out: on 3rd street to UNLOAD ONLY. There is no parking permitted there.
Please note that you may not leave your vehicle unattended on the dock or in the dock area. You may pull onto the dock to unload your car but you must park your car before setting up your booth. Unattended vehicles are subject to tickets and towing.
Move Out
Sunday, January 9 3:01pm - 6pm
*Please note that tear down may NOT begin before 3pm. Exhibitors tearing down/moving out before show close will not receive the attendee list.
Sampling
PERMITTED SAMPLES: You may pass out food or beverage samples ONLY if it is part of your business. For example, caterers or cake companies who are
sampling their own products.
NON-PERMITTED SAMPLES: You may NOT pass out food or beverage samples as traffic-builders to your booth. For example, a photographer may NOT pass out candy or cookies or bottled water. To sample, you must file separate forms with Maricopa County and with Aventura (Convention Center Caterer).
MANDATORY FOR TO MARICOPA COUNTY
You must file ONE of these two forms with Maricopa County:
1. If you do NOT have a current, valid Maricopa County MOBILE Food Permit, you must apply for a “Temporary Food Service Permit.” Click the link to find the Temporary Event Permit Application: Mobile Food Permit
2. If you DO have a current, valid Maricopa County MOBILE Food Permit, there is no charge. However, you must submit the following
form, “Food Caters Operating at a Special Event Notification Form.”
MANDATORY FORM TO AVENTURA
1. EVERYONE sampling MUST complete and fax the Authorization Request to Aventura at the Phoenix Convention Center, along with a
copy of your current, valid Maricopa County Mobile Food
Permit OR your Temporary Food Service Establishment permit.
2. Please bring a copy of your Food Handling
Permit with you to the show.
Be sure to have a Hand Washing Station and follow all of the requirements – Maricopa County will be inspecting the bridal show.
Selling Guidelines and Authorization Form
Food Sampling Form
Questions? Please reach out to Sandy Brown: brown-sandy@aramark.com
Exhibitor Badges
Exhibitor Badges are required on show days, January 8-9 to enter the exhibit halls. Exhibitor badges can be picked up by Loading Docks F and G at the South Building during move in, or at the main entrance once the show is open. We encourage those moving in on Friday to pick up their badge before they leave to avoid a line up before show open. One badge per person.
SHOW INSURANCE
Liability requirements are $1,000,000 and we require a copy of your certificate of insurance sent to AmandaB@mpeshows.com to keep on file. Please email only, do not mail.
We also require that we are listed on your policy as additional insured as Marketplace Events LLC.
Our address is:
Arizona Wedding Show
Marketplace Events LLC
2000 Auburn Drive
Suite 200
Beachwood, OH 44122
Don't have an existing insurance provider? We partner with Buttine Exhibition & Event Insurance. To get a quote, apply online at https://www.buttine.com/eventExhibitor.html or
For questions please contact:
Buttine Underwriters Purchasing Group, LLCKendra Reilly Monahan at 212-867-3642 or kmonahan@risk-strategies.com
Deadline to apply for these insurance programs is December 15, 2021
Parking
Parking is available in the East Garage for $12/day (Height Restriction 7'10" - 48 ADA Spaces)
For more information click here.
Scam Alert!
Please click above to see information about companies contacting our exhibitors regarding scams.
ADDITIONAL MARKETING
We want you to get the most out of your exhibit experience and here are some tools that can help you.
Get social with us! Here is a social media image you can use on such platforms as Instagram. Just be sure to tag us @AZWeddingShow and the show hashtag #AZWeddingShow22 #AZWS22
Need Help? Here is a link for Tips and How-Tos Social Media Guidelines for Vendors
INSTAGRAM/SOCIAL MEDIA IMAGE
Sample posts include:
#1 – The Arizona Wedding Show returns to the Phoenix Convention Center Jan 8-9 & we’ll be there in Booth ##. Shop our hottest products & get ready to say “I do” in style! Register today at: <link>
#2 – Say “I do” to a day at the @AZWeddingShow. Shop the best wedding vendors in #Arizona, including us! We’ll be at the Phoenix Convention Center in Booth ##. Register today at: <link>.
Image Links
Bride Bags
Put YOUR literature* into EVERY couples' hands the moment they walk in the door! Provide us with your literature and we will stuff it into a bag that each bride or groom will receive at the entrance to the show.
Drop Off Deadline: Dec 22, 2021
To add the Bride Bag package to your contract please call 480.236.7987 or email Stephanieg@mpeshows.com
For full details and information on our Bride Bags CLICK HERE
Printing and Paper Services
These offers expire November 19, 2021
Exhibitor Listing Info
You should have received a link that will take you to your online exhibitor listing form to fill out. If you did not receive this or are unable to find it please email amandab@mpeshows.com and she can send you a new link.
Need help with your listing?
View the tutorial video - https://youtu.be/ecSxq1oKuYg and the FAQs.
Hotel Info
Hilton Garden Inn
15 East Monroe Street
Pheoenix, AZ 85004, USA
1.602.343.0006