 "Arizona Wedding Show")
Please note we consistently update information in the Exhibitor Kit. It's best to check in from time to time for important updates.
Show Information
June 7, 2020 9am - 3pm
Arizona Bridal Jan 2020 Floor Plan- Updated July 8, 2019
Phoenix Convention Center - SOUTH Building
100 North Third Street
Phoenix, AZ 85004
NEW THIS SHOW:
-Booth ID's will no longer display the company name and will now show the booth # instead. Please be sure to bring appropriate and professional signage for your display.
-BrideScan is not available this event so please be sure to prepare your own way for tracking leads at your booth.
-Flooring for your display will now be enforced and is mandatory for exhibiting. Please be sure it covers the entire footprint of your space.
Rules and Regulations
EXHIBIT RULES:
-Exhibits cannot exceed 8 feet in height. Exhibit items taller than 48 inches must be placed in the rear 3 feet of your booth.
-Do not cover up Fire Extinguishers.
-Sound pressure levels must be below 85 decibels,
as measured at any edge of your booth. All speakers must be at the back
of your booth, facing forward. No sub-woofers and no microphones.
-No cooking demonstrations.
-Balloons must be air-filled only (no helium).
-All outside fabric, not provided by the decorator, must be fire retardant. You must present the fire retardant certificate to the Fire
Marshal during inspection.-Exhibitors must remain within the paid footprint of their booth while advertising their products/services. --- -Anyone caught "selling" outside their designated booth space will not be receiving the Bride List.
-Any cosmetic companies performing procedures need to submit proof medical licensing and a copy of the waiver they will be proving to customers onsite for Show Management approval before move in.
FIRE MARSHAL INSPECTION:
Please be in your finished booth for Fire Marshal inspection by 8:00 AM on Sunday morning. Be sure that you have the fire
retardant certificate available for any outside fabric, not provided by the decorator,
and all outside carpeting or flooring is taped
down and secured.
The show will not open unless you are in compliance with the fire marshal regulations.
FLOORING:
Room One and the Gown Sale areas are carpeted. All other booths are not carpeted. For those booths, please bring your own carpet or flooring that covers the entire footprint of your booth, or you can rent carpet from the decorator: Decorator Order Form
All outside carpeting or flooring must be taped down and secured.
CLEAN UP:
Please remove trash from your booth at the end of the show, and put it into the dumpster. If a mess is left at your booth, you
will be charged a $100 clean up fee.
How to set up your company’s
Exhibitor Listing
Click the below buttons for instructions on how to set up your exhibitor listing and access to the submission page.
Show Decorator
NEW FORM COMING SOON
We partner with Shepard as our show decorator. They offer a variety of options such as carpet, furniture, and even booth rentals. Shepard can also help you with shipping and logistics!
Please read the form carefully as there are different discount deadlines depending on which service you choose.
Shepard Exposition Services
PH 602.283.7312
Email phoenix@shepardes.com
Shipping with Shepard
Relax With Our Carefree Logistics
Shepard Logistics is the designated carrier for Arizona Wedding Show. Our dedicated team of logistics specialists will provide you with personalized and efficient shipping solutions to make sure your freight arrives on-time. We make shipping easy and convenient!
Inbound & Outbound Services
• Small Package
• Standard Ground
• Expedited
• Next Day, 2nd Day, and 3rd Day
• Air Ride
• Flat Bed
• Dedicated Truckload
Shepard Value-Added Services
• Priority empty return
• Transparent quotes with no hidden charges such as reweigh or trade show fees
• Shepard Logistics available 7 days a week
• Late to Warehouse and Late to Show Site Fee waived
• Outbound shrink wrap at no charge
On Time or Free Guarantee
Take advantage of our superior service and "On Time or Free" guarantee.
Ordering Options
Complete the shipping form or by ordering online:
Username: info@arizonabridalsource.com
Password: Bridal19
Have a Logistics Question?
Visit Shepard Logistics in your Exhibitor Services Catalog or contact our Logistics team:
1.888.568.8858 | logistics@shepardes.com
Electrical
Show Management does not supply booths with electrical services.
Electrical orders are done through the Phoenix Convention Center / Commonwealth Expo Electric.
NEW FORM COMING SOON
Discount deadline: TBD
Email: (Cathee) CCooper@commonwealthelectric.com
Internet
Please click here to purchase internet for your booth.
Internet is provided through
Smart City Wireless Services
1.888.446.6911
LOADING DOCK ACCESS
You must enter through the East Garage either off of E Jefferson St (East bound) or Washington Street (West bound), both are one way streets. South 5th Street will be closed to through traffic on Saturday, June 6th for Exhibitor move in and during move out hours on June 7th. Once in the East Parking garage, you will be directed by Signage to drive through the ground floor (Westward) towards the convention center loading docks across the street from South 5th St. and into an available unloading space or slip (for large rentals/trailers/box trucks) appointed to you by the PHX Police Officers/Security on the street.
*It is highly recommended that you cart your booth materials from your car if you do not need a dock. You can park in the East Garage and unload from there, walking over your materials.
Please remove your items quickly and place in your booth, grab an exhibitor badge, and then move your vehicle into the East Parking Garage or the South of Jefferson Parking Garage on 3rd Street. Parking is $5/day for exhibitors at the Jefferson Garage only, if you tell them you are with the Bridal Show and can show them an exhibitor badge. Please note large vehicles cannot be accommodated here.
Move In
Saturday, June 6th 9am - 5pm
Location – Loading Dock F & Dock G
South Building, Phoenix Convention Center
Loading Dock Entrance on Fifth Street
If you are in room 1, you can use the "pull out: on 3rd street to UNLOAD ONLY. There is no parking permitted there.
Please note that you may not leave your vehicle unattended on the dock or in the dock area. You may pull onto the dock to unload your car but you must park your car before setting up your booth. Unattended vehicles are subject to tickets and towing.
LOAD IN HELPERS:
Helpers with handcarts may be available to help move your materials from the dock to your booth during set up on Saturday
and break down on Sunday post-show. Helpers will not be available Sunday morning. We highly recommend
you bring
your own handcart to expedite your load in process.
ALL EXHIBIT SPACES MUST BE COMPLETELY SET UP BY 8:15AM ON SUNDAY, JUNE 7.
Move Out
Sunday, June 7th 3:01pm - 7pm
*Please note that tear down may NOT begin before 3pm. Exhibitors tearing down/moving out before show close will not receive the bride list.
LOAD OUT HELPERS:
Helpers with handcarts may be available to help move your materials from the dock to your booth during tear down on Sunday afternoon. We highly recommend you bring your own handcart to expedite your load out process.
Bride Bag
Get your information in the hands of over 3,000 brides before they even visit your booth!
DETAILS:
Fee: $175 (unless you do BOTH shows, then it's $165/show)
Number of printed items: 3,500 for January and 2,500 for June
Booking deadline: December 30 for January show and May 25 for June show.
Drop off deadline for materials: January 3, 2020 for January show and May 29, 2020 for June show.
*Limit one 8.5” x 11” (or smaller), unfolded piece of literature per paid exhibitor. NO catalogues. Literature may not contain any nonexhibitor information. All literature must follow all delivery instructions and deadlines in order to be included.
Contact your sales rep today to add this valuable package to your show marketing.
JANUARY DELIVERY INSTRUCTIONS (Before January 3, 2020):
Please send or drop off your literature directly to the address below:
GOMPERS HABILITATION
5340 W. Bethany Home Road
Glendale, AZ 85301
Gompers is open Monday through Friday 7:30 AM – 3:30 PM. Please drop your pieces off at the front lobby and mention
the Arizona Wedding Show. Pieces dropped off/delivered after the deadline (Jan 3, 2020) will NOT be accepted unless arrangements
were made in advance. Exhibitors who have not paid for the bride bag will NOT be inserted into the bride bag.
Sampling
PERMITTED SAMPLES: You may pass out food or beverage samples ONLY if it is part of your business. For example, caterers or cake companies who are
sampling their own products.
NON-PERMITTED SAMPLES: You may NOT pass out food or beverage samples as traffic-builders to your booth. For example, a photographer may NOT pass out candyor cookies or bottled water. To sample, you must file separate forms with Maricopa County and with Aventura (Convention Center Caterer).
MANDATORY FOR TO MARICOPA COUNTY
You must file ONE of these two forms with Maricopa County:
1. If you do NOT have a current, valid Maricopa County MOBILE Food Permit, you must apply for a “Temporary Food Service Permit.” Click the link to find the Temporary Event Permit Application: Mobile Food Permit
2. If you DO have a current, valid Maricopa County MOBILE Food Permit, there is no charge. However, you must submit the following
form, “Food Caters Operating at a Special Event Notification Form.”
MANDATORY FORM TO AVENTURA
1. EVERYONE sampling MUST complete and fax the Authorization Request to Aventura at the Phoenix Convention Center, along with a
copy of your current, valid Maricopa County Mobile Food
Permit OR your Temporary Food Service Establishment permit. Click the link to find the Aventura Sampling form: Aventura Sampling Form - Jan'20
2. Please bring a copy of your Food Handling Permit with you to the show.
Be sure
to have a Hand Washing Station and follow all of the requirements – Maricopa County will be inspecting the bridal show.
Questions? Please reach out to Maeghan Glynn: Glynn-Maeghan@aramark.com
Exhibitor Badges
Exhibitor badges can be picked up by Loading Docks F and G at the South Building during move in, or at the main entrance once the show is open. We encourage those moving in on Friday to pick up their badge before they leave to avoid a line up before show open. One badge per person.
SHOW INSURANCE
Liability requirements are $1,000,000 and we require a copy of your certificate of insurance sent to sarahm@mpeshows.comto keep on file. Please email only, do not mail.
We also require
that we are listed on your policy as additional insured as Marketplace Events LLC. Our address is:
Arizona Wedding Show
Marketplace Events LLC
Travis Oaks
5113 Southwest Pkwy, Suite 140,
Austin, TX 78735, USA
Don't have an existing insurance provider? We partner with Hub Insurance. To get a quote, please reach out to
Danielle at danielle.folino@hubinternational.com
or
Trish at trish.sahlberg@hubinternational.com
Parking
Parking is available in the East Garage for $12/day (Height Restriction 7'10" - 48 ADA Spaces)
For more information click here.
Discounted Parking
J Street Garage offers exhibitors parking at $5/day with proof (exhibitor badge)! They are also one of the few parking garages that are proud to offer both credit card and cash payment options.
Located at 333 East Jefferson Street, the Jefferson Street Parking Garage is positioned between Jefferson and Jackson Streets and 3rd and 4th Streets. The primary entrance for event parking at the Jefferson Street Parking Garage is located on 3rd Street just south of Jefferson Street. To access the parking garage, go south on 3rd Street for Jefferson and the entrance for parking will be on the left side of the street.
For more information click here.
Prizing
Planning to give out a prize? Great idea! Let us know about it and we'll post it on the website. Please fill out the form by clicking this link
Printing Needs
Do you need brochures, bag stuffers, or signage printed? We've partnered with Papercrazy to help you! Please be sure to reach out before November 29th to take advantage of their printing specials: hellopapercrazy@gmail.com
Scam Alert!
Please click above to see information about companies contacting our exhibitors regarding scams.
ADDITIONAL MARKETING
We want you to get the most out of your exhibit experience and here are some tools that can help you.
FASHION SHOW PRIZING
Donate some prizing for the 3 fashion shows presented by American Furniture Warehouse and get some additional exposure on the website and on onsite signage!
CLICK HERE to fill out the June 2020 Fashion Show Prize Form
WEB BUTTON
Want the Web Button for your website?
COMING SOON and link it to the show website so people can do their research and buy tickets!
INSTAGRAM/SOCIAL MEDIA IMAGE
CLICK HERE for our SOCIAL MEDIA MARKETING KIT
Get social with us! Here is a social media image you can use on such platforms as Instagram. Just be sure to tag us @AZWeddingShow and the show hashtag #AZWeddingShow20 #AZWS20
< COMING SOON >
Booth Awards
Each show, the Arizona Wedding Shows award four exhibitors, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
| Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
| Best Large Space | Best booth 400 square feet or larger |
| Best Medium Space | Best Booth Between 150 - 300 square feet |
| Best Small Space | Best Booth between 50-100 square feet |
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc
• Full floor covering (no subfloor or concrete exposed) and quality of floor covering
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design
EXHIBIT LIKE A PRO
CLICK HERE to learn our tips on how to make the most out of your show experience and build your business so you can keep business coming in show after show.
Contact Us
 | Lindsey McArthur Exhibit Sales Consultant Companies #, A-N 480.287.3066 |
 | Greenane Davison Exhibit Sales Consultant Companies O-Z 206.620.0660 |
 | Mary Lovekamp Lead Generation 928.814.2118 |
 | Sarah Membreño Show|Office Administrator 512.813-5346
|
 | Stephanie Gatzionis Show Manager 480.236.7987
|
| Do you have general questions? Please reach out to your sales rep, or you can call 512.813-5346
|
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